Mahanadi Coalfields Limited (MCL), a subsidiary of Coal India Limited and a Mini Ratna Company, has issued an e-Tender for the design, supply, installation, civil works, construction, testing, and commissioning of 500 kW on-grid solar photovoltaic trees. The scope of work also includes a Comprehensive Annual Maintenance Contract (CAMC) for a period of 10 years across all areas and units of MCL, including the headquarters.
The total estimated cost of the project, inclusive of GST and BOCW cess, is ₹6,53,77,200. The Earnest Money Deposit (EMD) required for participation in this tender is ₹8,17,300, which must be paid online via net banking or NEFT/RTGS. EMD exemption is not applicable for this tender. The project period includes 150 days for installation and commissioning, followed by a CAMC period of 3,652 days, totalling 3,802 days.
The tender process will be conducted online through the Coal India e-Procurement portal. Interested bidders must have a valid Digital Signature Certificate and are required to register on the e-Procurement portal. The entire bidding process, including downloading the bid documents, submission of bids, and bid opening, will take place online. In case fewer than three bids are received, the deadline for submission and opening of bids will be extended automatically by four days. The did submission end date is 20th August 2025.
The commencement of the work will begin from the next day of signing the agreement or upon handing over each site, whichever is later. A pre-bid meeting will also be conducted online via video conferencing as per the schedule mentioned on the portal.
The bid is open to all eligible bidders including individuals, proprietorship firms, partnership firms, companies registered under the Companies Act, or joint ventures (JVs). JVs are allowed provided they meet specific criteria related to experience and financial eligibility, and they must be registered legally with all appropriate documentation.
Evaluation of the bids will be based on both technical and financial parameters. Technical eligibility includes criteria such as past experience in similar solar PV projects, minimum average annual turnover of 30% of the estimated cost during the last three financial years (ending March 31, 2025), and a minimum net worth of 10% of the estimated project cost as of the close of the last financial year. Bidders must also submit valid documents for PAN, GST registration, and legal status, along with a digital signature certificate.
Performance evaluation of the solar plant will be conducted annually during the CAMC period, with a minimum required Capacity Utilization Factor (CUF) of 15%. The plant output and CUF data must be submitted regularly by the contractor.
The price bid must be submitted in the specified Excel format and will be evaluated on the basis of the lowest overall quoted value. Conditional or incomplete bids will be rejected.
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